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Grant Management

NEH-NSF Documenting Endangered Languages Fellowships Terms and Conditions

Please note that NEH requires successful applicants who have an institutional affiliation to notify their department chair, chief academic officer, and director of sponsored research of the offer.

The Documenting Endangered Languages (DEL) Fellowships Program is a partnership between the National Science Foundation (NSF), which administers peer review of all applications, and NEH, which administers funding of successful applications. To accept the award, please complete, print, manually sign, and return the acceptance form to the NEH Fellowships Program by either scanning and e-mailing it to fellowships[at]neh[dot]gov or faxing it to (202) 606-8204 by the deadline in your offer letter. If you have questions, contact the Fellowships Program at fellowships[at]neh[dot]gov or (202) 606-8200.

Terms and Conditions of Award

A.  Time Commitment:  Full-time commitment to your project is expected during your fellowship term. However, if a full-time continuous term is not feasible for you, you may split your term into two separate active periods, each of which must be at least 3 months in duration. You must complete your fellowship term within two years of your initial month. During the two active periods, you must work full-time on the project and may not accept a teaching assignment or undertake any other major activity. You may attend conferences related to your fellowship and give presentations on it, but if you are contemplating any additional activity during your periods of commitment to your project, you must first consult with the NEH program staff to determine whether the proposed activity is permissible.

B.  Concurrent Funding:  You may hold other, non-NEH sources of support (e.g., sabbaticals and supplemental funding) or grants for the same project as your NEH-supported project during your DEL fellowship term.  You may not, however, accept or hold more than one NEH individual award (e.g., DEL Fellowship, Fellowship, Public Scholar, or Summer Stipend) in a given fiscal year.  Nor may you work on a project supported by an NEH institutional award as either a project director or a participant while holding an NEH individual award.  In some cases there are additional restrictions.  Please contact staff before accepting your award if you have questions about multiple awards.

CActivities Outside the United States:  It is your responsibility to secure the necessary passports, visas, licenses, permits, and approvals or other required documents prior to undertaking activities outside the United States.  You must notify NEH if a permit is denied or revoked after an award has been issued, or if an unforeseen circumstance, such as a natural disaster or political turmoil, threatens or prevents you from carrying out project activities.

NEH does not assume responsibility for recipient compliance with the laws and regulations of the country in which work is to be conducted.

You should consult the updated travel advisories and warnings issued by the State Department through the American Citizens Services at (202) 647-5225 or fax service (202) 647-3000 or at the State Department’s Web site (

D.  Changes in Project Scope or Plan of Work:  Your project must be consistent with the scope of the proposal that NEH has approved for funding. The scope of a project encompasses the purpose for which the award is undertaken, the subject matter, the treatment of the subject matter, the plans for travel, and the products that are expected to result. You must also adhere to the plan of work you specify when you accept the award, including the period of the award and your time commitment to the project during that period. You must describe and justify in writing any proposed changes in your project's scope or your plan of work so that NEH can determine whether they fall within the intent of the award.

E.  Work Leading toward Degrees:  You may not enroll in a degree program or engage in work you intend to apply toward a degree either now or later.

F.  Resignation or TerminationYour fellowship may be terminated by NEH if, for any reason, you resign or discontinue the proposed project before the end of the fellowship period or fail to observe the fellowship’s terms and conditions. If you resign before the end of the term period, you must return any funds received over and above those to which you are entitled.

If during the course of your fellowship you are unable to meet the terms of the award, then you are obliged to inform NEH immediately so that appropriate action may be taken. Because stipend payments are made in advance, it may be determined that a portion of the stipend must be returned to NEH; if this is the case, NEH will inform you of the amount that must be repaid, the basis for the calculation, and the date by which repayment must be made.

G.  Final Report:  You must submit a final performance report on activities accomplished with your NEH award. This report is due within 90 days after the conclusion of your term. A final financial report is not required.

The final performance report must be submitted electronically via eGMS Reach, NEH's online grant management system at   At the welcome screen, enter your eGMS Reach username, which appears in parentheses next to your name in the "RECIPIENT CONTACTS” box of the Official Notice of Action that will be included with your award letter. Then click “Sign in help,” select the appropriate radio button, and click “Send.”  An e-mail message will be sent to you with a link to create a new password.  Once in eGMS Reach, follow the prompts for writing and submitting your final report.

H.  Acknowledgement of the National Endowment for the Humanities and the National Science Foundation:  All materials publicizing or resulting from activities accomplished under an award (e.g., books, articles, DVDs) must contain an acknowledgement of National Endowment for the Humanities and National Science Foundation support. The acknowledgement must also include the following statement: "Any views, findings, conclusions, or recommendation expressed in this (publication) (program) (website) do not necessarily reflect those of the National Endowment for the Humanities and the National Science Foundation."

I.  Sending Products to the National Endowment for the Humanities:  Two copies of all DEL fellowship products should be sent to NEH's Division of Research Programs as soon as they are available, no matter how long after the grant completion the product may appear. One copy will be forwarded by NEH to the National Science Foundation.

J.  Copyright:  Although there is no formal requirement that you publish the results of your investigations, most recipients intend to do so. You may copyright any material produced as a result of fellowship activities, and you may make results of your work available to the public without restriction from NEH and NSF.

K.  Research MisconductNEH will take appropriate action against individuals or organizations upon a determination that misconduct has occurred in proposing, performing, or reviewing research or reporting results from research activities funded by NEH in accordance with the NEH Research Misconduct Policy.

L.  Prohibition on the Use of Funds for Lobbying Activities:  The Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, prohibits recipients of federal contracts, awards, cooperative agreements, and loans from using appropriated funds to influence the Executive or Legislative Branches of the federal government in connection with a specific contract, award, cooperative agreement, loan, or any other award covered by §1352. 18 U.S.C. 1913 makes it a crime to use funds appropriated by Congress to influence members of Congress regarding congressional legislation or appropriations. Finally, the following are unallowable charges to award funds or cost sharing: certain electioneering activities, financial support for political parties, attempts to influence federal or state legislation either directly or through grass-roots lobbying, and some legislative liaison activities.

The NEH is required by the provisions of its appropriations act to include the text of 18 U.S.C. 1913 in all of its award, cooperative agreement, and contract documents.

Text of 18 U.S.C. 1913:

No part of the money appropriated by any enactment of Congress shall, in the absence of express authorization by Congress, be used directly or indirectly to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law, ratification, policy, or appropriation, whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy, or appropriation; but this shall not prevent officers or employees of the United States or of its departments or agencies from communicating to any such Member or official, at his request, or to Congress or such official, through the proper official channels, requests for any legislation, law, ratification, policy, or appropriations which they deem necessary for the efficient conduct of the public business, or from making any communication whose prohibition by this section might, in the opinion of the Attorney General, violate the Constitution or interfere with the conduct of foreign policy, counter-intelligence, intelligence, or national security activities. Violations of this section shall constitute violations of section 1352(a) of title 31.

M.  Medical Insurance and Other Fringe Benefits:  NEH provides neither medical insurance nor any other fringe benefits for awardees. It is therefore recommended that you continue the benefit programs in which you are participating. Unemployment compensation and Social Security insurance are not covered because recipients are not employees of the U.S. Government.

N.  Income TaxThe tax laws governing fellowships were amended by the Tax Reform Act of 1986, and the Internal Revenue Service (IRS) and the courts decide the extent to which a particular fellowship is taxable. NEH does not withhold taxes from stipends. Neither does NEH send to recipients an IRS form W-2 or IRS form 1099. You should familiarize yourself with the tax laws to determine the tax liability of your award and whether you are entitled to deduct any expenses in connection with it. The IRS has not advised NEH concerning tax treatment of fellowships, and NEH cannot provide tax advice or answers to tax questions.

O.  Payment Procedures:  Once your completed and signed acceptance form is received by NEH (see Acceptance Form and Instructions), you will be sent an award letter and Notice of Action document that includes the payment schedule and instructions explaining how to submit your banking information to the NEH Accounting Office. We ask that you do not submit your banking information until you receive your award letter and Notice of Action.  At that time, you will be required to submit to the NEH Accounting Office the ACH Vendor/Miscellaneous Payment Enrollment Form (Standard Form 3881).  To do this, you will complete the form and print a copy for signature (the signature must be hand written, not typed) by the authorized certifying official at your institution’s bank (if you choose deposit to your institution’s account) or at your own bank (if you choose deposit to a personal account).  Return the signed form to the NEH Accounting Office either by scanning and e-mailing it to Accounting[at]neh[dot]gov or by faxing it to (202) 688-2613.  Your NEH-assigned award number (beginning with FN) must be on the ACH form (under “Agency Information”) for payment to be made.