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Helpful Reminders Before Submitting a DHAG Application

November 4, 2021

We want applicants to put their best foot forward when applying for the Digital Humanities Advancement Grants (DHAG) program and have noticed that some organizations get tripped up with some common errors.

Below, we will review a few details related to eligibility, funding restrictions, application components, and submission logistics. Please remember that details matter when completing any federal grant application.

It’s important to start by reading the Notice of Funding Opportunity and following the instructions. Then, seek assistance when you have questions and start the process early.

Eligibility

The DHAG program funds institutions, not individuals. Before you start an application, be sure that your institution is eligible.

Only US and territorial 501 C3 non-profit organizations, accredited institutions of higher education, state or local governmental agencies, and federally recognized Native American tribal governments are eligible to apply for DHAGs or to receive sub-awards. That means that for-profit and non-US organizations are not eligible

Eligible institutions must then apply for and maintain an active System for Award Management (SAM) registration.

Also, keep in mind that for the DHAG program, individuals may only serve as a project director or co-director for one application per deadline.

Funding Restrictions

Before you begin writing your application, we recommend that you scroll down to pages 25-26 of the NOFO and read the full list of funding restrictions for the 2022 DHAG program.

If your project activities fall within that list of restricted activities, you may wish to check out the Related Funding Opportunities listed on pages 32-33 for other programs that might fund your project.

Application Components

Applications will be declared ineligible for review if they do not include all required sections and components. Follow all “musts” outlined in the NOFO, especially those concerning page limits.  To help you keep track of all these components, there is a checklist on pages 17-18 of the NOFO. You may consider printing out that table and using it as a checklist or guide while developing the application.

 You will see that some items are Grants.gov forms, while others are PDF attachments. The entire grant application will be submitted through the Grants.gov portal by your Office of Sponsored Research, or Grants or Development Office. We recommend you get in touch with your colleagues who will be submitting this application to discuss everyone’s responsibilities and expectations for completing the application before the deadline.

As you put the finishing touches on your application, please check the formatting of all PDFs before final submission, just as you might for spelling and grammar mistakes. Give yourself some extra time ahead of the deadline to account for formatting changes introduced while saving documents as PDFs (ie, paragraphs drifting onto extra pages or links that aren’t properly embedded).

Submission Dates & Procedures

All applications must be submitted through the Grants.gov portal before 11:59pm Eastern on the application deadline.

Here are the 2022 DHAG deadlines:

  • January 14, 2022, 11:59 pm Eastern
  • June 24, 2022, 11:59 pm Eastern

Grants.gov is used by many federal agencies to manage their grant programs and is hosted and supported by the Department of Health and Human Services. This means that NEH staff do not control this portal, nor can we help troubleshoot any issues you may encounter during the application process. We recommend that everyone starts the submission process early, particularly if you are first-time applicant.

Grants.gov provides many resources for applicants.  If you have any trouble submitting or using grants.gov, please get in touch with their Support Center that is open 24/7:  1-800-518-4726 | @email

After your institution submits an application review what was submitted one final time.  If you notice a mistake or realize that you forgot to upload a required attachment, you may resubmit the application IF the deadline has not passed. The NEH will review the last submission.

This is why it is so important to start the submission process as early as possible. You want to give your team a buffer for technical glitches on all ends.

Summary of Common Eligibility Errors

Remember to follow all guidance in the NOFO to make sure your application is eligible.

  • Applicant institution must be an eligible organization.
  • Applicant institution must have an active SAM registration.
  • Individuals may be project director or co-director for only one DHAG application per deadline.
  • Degree candidates cannot be project co-directors.
  • Primary project activities should not be on the list of restricted activities in the NOFO.
  • Applications must be submitted by the program deadline.
  • Applications must follow formatting instructions.
  • Applications must adhere to all page limits.
  • Applications must include all required attachments.
  • Applications should include letters of commitment, as appropriate. Letters of support are not permitted and will be removed prior to review.

We hope these reminders help you avoid common mistakes as you begin your DHAG applications. Please contact our office (@email) with any questions you may have along the way.