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Grant Management

NEH Fellowships Acceptance Instructions and Form

(including NEH/Japan-U.S. Friendship Commission Fellowships)

You must accept or decline the offer of a 2018-2019 NEH fellowship no later than February 16, 2018.  To accept the award, please complete, print, manually sign, and return the acceptance form to the NEH Fellowships Program by either scanning and e-mailing it to fellowships[at]neh[dot]gov or faxing it to (202) 606-8204 by this deadline. 

Instructions for Completing the Acceptance Form

The acceptance form is used to accept an NEH fellowship and to indicate the exact dates of your fellowship term.  You should retain a copy of the completed form for your records and notify the Fellowships Program whenever you make modifications to the arrangements agreed to by NEH.  The acceptance form must include the following information:

1.  Application Number:  Your application number, a combination of a multiletter prefix (FEL or FO) plus six digits, can be found on your offer letter.

2.   Name

3.  Social Security Number

4.  Mailing Address, Home and Office Phone Numbers, and E-Mail Address

5.  Fellowship Term Dates:  Your fellowship term must cover an uninterrupted period of from 6 to 12 full months.  You may start any month during the 21-month window from January 2018 through September 2019.  While the term dates you provide on the acceptance form may differ from the dates you originally requested in your application, you may not increase the length of your term beyond your original request, although you may decrease it, with a corresponding reduction in the amount of the award.

Fellowship Grant Amount:  The final amount of the stipend is based on the number of months of your term.  For each full month of your term, NEH provides $4,200.  Thus, a fellowship for 12 months carries a stipend of $50,400 ($4,200 x 12 months). 

Indicate the month and year in which you will begin your fellowship term and the month and year in which you will end your term.  Please note that your term must begin on the first day of your chosen first month and end on the last day of your chosen final month.  Be certain of the term dates you enter on the acceptance form so that no changes will be required later.  

6.  How would you like the stipend paid?  All payments are made electronically by the U.S. Treasury Department and can be deposited either in your bank account or in your employing institution’s bank.  (Note that payments cannot be sent to foreign addresses or deposited in non-U.S. banks.) Please indicate on the acceptance form the payment option you prefer.  Please choose only one.

Fellowships are paid in installments and prorated according to the term length.  Typically, the first payment is made at the beginning of the term period and subsequent payments are made every third month through the fellowship term.  The payment schedule and amounts for your particular award will be provided with the letter officially making the award.

Benefit Coverage: Some institutions are willing to continue paying healthcare and other benefits if grant payments are made through them.  Please consult with your institution about this option.  

Unspent Award Funds: If payment is made through your institution, institutions are authorized to return any unspent award funds to the fellowship recipient at the end of the award period to cover additional costs not administered through the institution.

BANK ACCOUNT INFORMATION: The acceptance form does NOT request banking information for direct deposit of your award payments.  Once NEH receives your completed and signed acceptance form, you will be sent two official award documents by e-mail: an award letter and a payment schedule (called a Notice of Action).  The latter includes instructions for submitting your banking information to NEH.

7.  Do you need your first payment early?  You may receive your first payment 30 days before your term begins if, for example, you anticipate major travel expenses early in your term.  However, no payment can be made before January 1, 2018.

8.  Do you need a larger first payment?  If you have particularly high initial expenses, you may receive a larger first payment to cover them.

9.  Acceptance and Certification:  You must accept or decline the offer of a 2018-2019 NEH Fellowship no later than February 16, 2018.  To accept the award, please complete, sign, and return the acceptance form to the NEH Fellowships Program by either scanning and e-mailing it to fellowships[at]neh[dot]gov or faxing it to (202) 606-8204 by this deadline.