Grant Management

General Information on NEH Awards for Faculty

The deadline for accepting 2017-2018 NEH Awards for Faculty is February 17, 2017. Please note that NEH requires successful applicants who have an institutional affiliation to notify their department chair, chief academic officer, and director of sponsored research of the offer.

To accept the award, please complete, sign, and return the acceptance form to the NEH Awards for Faculty Program by either scanning and e-mailing it to FacultyAwards@neh.gov or faxing it to (202) 606-8204 by this deadline. If you have questions, contact the Awards for Faculty Program at (202) 606-8200.  Hearing-impaired applicants can contact NEH via TDD at 1-866-372-2930.

PART ONE of this document describes the terms and conditions governing NEH Awards for Faculty.

PART TWO provides specific information on term dates, stipends, and instructions for completing the acceptance form.

PART ONE:

Terms and Conditions of Award

A.   Time Commitment:  Your Award for Faculty term must be continuous; that is, no breaks from work on the project are allowable for the duration of your award term.  Awards may be held full time, part time, or a combination of the two.  Part-time study is defined as any amount of release time between half time and full time.  In any case, you must complete your award term within two years of the start date you choose.

During your term, you may also attend conferences related to your award and give presentations on it.  If you are contemplating any additional activity, you must first consult with the NEH program staff to determine whether the proposed activity is permissible.

B.  Concurrent Funding:  You may hold other non-NEH fellowships (for example, sabbaticals and supplemental funding) or grants for the same project as your NEH-supported project during your Award for Faculty term.  You may not, however, accept or hold more than one NEH individual award (e.g., Award for Faculty, Fellowship, Public Scholar, or Summer Stipend) in a given fiscal year. Nor may you work on a project supported by an NEH institutional award as either a project director or participant while holding an NEH Award for Faculty.  In some cases there are additional restrictions. Please contact staff before accepting your award if you have questions about multiple awards.

C.  Activities Outside the United States:  It is your responsibility to secure the necessary passports, visas, licenses, permits, and approvals or other required documents prior to undertaking activities outside the United States.  You must notify NEH if a permit is denied or revoked after an award has been issued, or if an unforeseen circumstance, such as a natural disaster or political turmoil, prevents or threatens to prevent the recipient from carrying out project activities.

NEH does not assume responsibility for your compliance with the laws and regulations of the country in which work is to be conducted.

You should consult the updated travel advisories and warnings issued by the State Department through the American Citizens Services at 202-647-5225 or fax service 202-647-3000 or at the State Department’s Web site.

D.  Project Changes:  You may make minor changes to your proposed project without consulting NEH.  However, any significant change must be approved in advance.  You should describe and justify the changes to NEH in writing so that NEH can determine whether the new plans fall within the intent of the award.

E.  Work Leading toward Degrees:  You may audit courses and seminars pertinent to your Award for Faculty project, but you may not enroll in a degree program or engage in work you intend to apply toward a degree either now or later.

F.  Resignation or Termination:  Your award may be terminated by NEH if, for any reason, you resign or discontinue the proposed program before the end of your Award for Faculty  term or fail to observe the award’s terms and conditions.  If you resign before the end of your term, you must return any funds received over and above those to which you are entitled.

If during the course of your award you are unable to meet the terms of the award, then you are obliged to inform NEH immediately so that appropriate action may be taken.  Because stipend payments are made in advance, it may be determined that a portion of the stipend must be returned to NEH; if this is the case, NEH will inform you of the amount that must be repaid, the basis for the calculation, and the date by which repayment must be made.

G.  Final Report: You must submit a final performance report on activities accomplished with your NEH award. This report is due within 90 days after the conclusion of your term.  A final financial report is not required.

The final performance report must be submitted electronically via eGMS, NEH's online grant management system at https://securegrants.neh.gov/eGMS.   When accessing eGMS for the first time, enter your eGMS username, which appears in parentheses next to your name in the "Award Recipient” box of the Official Notice of Action that will be included with your award letter. Then click the “reset password” button. An e-mail message will be sent to you with a link to create a new password.  A user guide containing additional instructions is available at the above eGMS site.

H.  Acknowledgment of NEH:  All materials publicizing or resulting from activities accomplished under an award (for example, books or articles) must contain an acknowledgment of NEH support.  The acknowledgment must also include the following statement: “Any views, findings, conclusions, or recommendations expressed in this (publication) (program) (website) do not necessarily reflect those of the National Endowment for the Humanities.”

I.  Sending Products to NEH:  One copy of all award products should be forwarded to NEH soon as they are available, no matter how long after grant completion the publication may appear.

J.  Copyright:  Although there is no formal requirement that you publish the results of your investigations, most recipients intend to do so.  You may copyright any material produced as a result of award activities, and you may make the results of your work available to the public without restriction from NEH.

K.  Research Misconduct:  NEH may take appropriate action against individuals or organizations upon a determination that misconduct has occurred in proposing, performing, or reviewing research or reporting results from research activities funded by NEH in accordance with the NEH Research Misconduct Policy.

L.  Prohibition on the Use of Funds for Lobbying Activities:  The Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, prohibits recipients of federal contracts, awards, cooperative agreements, and loans from using appropriated funds to influence the Executive or Legislative Branches of the federal government in connection with a specific contract, award, cooperative agreement, loan, or any other award covered by §1352. 18 U.S.C. 1913 makes it a crime to use funds appropriated by Congress to influence members of Congress regarding congressional legislation or appropriations. Finally, the following are unallowable charges to award funds or cost sharing: certain electioneering activities, financial support for political parties, attempts to influence federal or state legislation either directly or through grass-roots lobbying, and some legislative liaison activities.

NEH is required by the provisions of its appropriations act to include the text of 18 U.S.C. 1913 in all of its award, cooperative agreement, and contract documents.

Text of 18 U.S.C. 1913:

No part of the money appropriated by any enactment of Congress shall, in the absence of express authorization by Congress, be used directly or indirectly to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law, ratification, policy, or appropriation, whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy, or appropriation; but this shall not prevent officers or employees of the United States or of its departments or agencies from communicating to any such Member or official, at his request, or to Congress or such official, through the proper official channels, requests for any legislation, law, ratification, policy, or appropriations which they deem necessary for the efficient conduct of the public business, or from making any communication whose prohibition by this section might, in the opinion of the Attorney General, violate the Constitution or interfere with the conduct of foreign policy, counter-intelligence, intelligence, or national security activities. Violations of this section shall constitute violations of section 1352(a) of title 31.

MMedical Insurance and Other Fringe Benefits:  NEH provides neither medical insurance nor any other fringe benefits for awardees. It is therefore recommended that you continue the benefit programs in which you are participating.  Unemployment compensation and Social Security insurance are not covered because recipients are not employees of the U.S. Government.

N.   Income Tax:  The tax laws governing awards were amended by the Tax Reform Act of 1986, and the Internal Revenue Service (IRS) and the courts decide the extent to which a particular award is taxable.  NEH does not withhold taxes from stipends.  Neither does NEH send to recipients an IRS form W-2 or IRS form 1099.  You should familiarize yourself with the tax laws to determine the tax liability of your award and whether you are entitled to deduct any expenses in connection with it.  The IRS has not advised NEH concerning tax treatment of awards, and NEH cannot provide tax advice or answers to tax questions.

O.  Payment Procedures: Once your completed and signed acceptance form is received by NEH (see Part Two below), you will be sent an award letter that includes the payment schedule and instructions explaining how to submit your banking information to the NEH Accounting Office.  Do not submit your banking information until you receive your award letter.   At that time you will be required to submit to the NEH Accounting Office the ACH Vendor/Miscellaneous Payment Enrollment Form (Standard Form 3881).  To do this, you will complete the form and print a copy for signature (the signature must be hand written, not typed) by the authorized certifying official at your institution’s bank (if you choose deposit to your institution’s account) or at your own bank (if you choose deposit to a personal account).  Return the signed form to the NEH Accounting Office either by scanning and e-mailing it to SF270-paymentrequest@neh.gov or by faxing it to 202-688-2613.  Your NEH-assigned award number (beginning with HB) must be on the ACH form (under “Agency Information”) for payment to be made.

           

PART TWO:

Instructions for the Acceptance Form

The acceptance form is used to accept an NEH Award for Faculty and to indicate the exact dates of your award term.  You should retain a copy of the completed form for your records and notify the program whenever you make modifications to the arrangements agreed to by NEH.  The acceptance form must include the following information:

1.  Application Number:  Your application number, a combination of a two-letter prefix (HB) plus six digits, can be found on your offer letter.

2.   Name

3.  Social Security Number

4.   Mailing Address, Home and Office Phone Numbers, and E-Mail Address

5.   Award for Faculty Term Dates:  Your Award for Faculty term must be continuous, that is, no breaks from work on the project are allowable for the duration of your award term.  Awards may be held full time, part time, or a combination of the two.  Part-time study is defined as any amount of release time between half time and full time.  In any case, you must complete your award term within two years of the start date you choose.

Example: You could combine half- and full-time work to design an Award for Faculty term for the equivalent of 12 full-time months over the course of 20 months from January 2017 through August 2018 as follows:

–January 2017 through June 2017, teaching half time.  Total time on your NEH project: 6 months @ .5 commitment = 3 months full-time equivalent

–July 2017 through August 2017, no teaching.  Total time on your NEH project: 2 months @ 1.00 commitment = 2 months full-time.

–September 2017 through June 2018, teaching half time.  Total time on your NEH project: 10 months @ .5 commitment = 5 months full-time equivalent.

–July 2018 through August 2018, no teaching.  Total time on your NEH project: 2 months @ 1.00 commitment = 2 months full-time.

This term is equivalent to 12 full-time months.

You may start any month during the 21-month window from January 2017 through September 2018.  While the term dates you provide on the acceptance form may differ from the dates you originally requested in your application, you may not increase the number of full-time-equivalent months beyond your original request, but you may decrease them, with a corresponding reduction in the amount of the award.

Award for Faculty Grant Amount:  The final amount of the stipend is based on the following calculation:  For each full month of your term, NEH provides $4,200; part-time months are prorated based on your designated time commitment to the project during those months (e.g., half, three quarter, two thirds).

The acceptance form includes a worksheet for plotting your award term.  Be sure to account for the entire term you have selected.  Periods should be listed chronologically.  This information will be used to establish a payment schedule for your entire term, so accuracy is important.

Indicate the month and year in which you will begin your Award for Faculty term and the month and year in which you will end your term.  Please note that your Award for Faculty term must begin on the first day of your chosen first month and end on the last day of your chosen final month.  Be certain of the term dates you enter on the acceptance form so that no changes will be required later.

6.  How would you like the stipend paid?  Awards for Faculty are paid in installments and prorated according to the term length.  Typically, the first payment is made at the beginning of the term period and subsequent payments are made every third month through the fellowship term.  The payment schedule and amounts for your particular award will be provided with the letter officially making the award.

All payments are made electronically by the U.S. Treasury Department and can be deposited either in your bank account or in your employing institution’s bank.  (Note that payments cannot be sent to foreign addresses or deposited in non-U.S. banks.)

Please indicate the option you prefer.  Please choose only one.

  1. Payments electronically deposited into your personal checking or savings account using the Automated Clearing House (ACH) system.
  2. Payments electronically deposited into an account of your employing institution also using the Automated Clearing House (ACH) system.  (Benefit Coverage:  Some institutions are willing to continue paying healthcare and other benefits if grant payments are made through them.  Please consult with your institution about this option.  Unspent Award Funds: If this option is selected, institutions are authorized to return any unspent award funds to the fellowship recipient at the end of the award period to cover additional costs not administered through the institution.)

► PROVIDING BANK ACCOUNT INFORMATION: The acceptance form does NOT request banking information for direct deposit of your award payments.  Once NEH receives your completed and signed acceptance form, you will be sent two official award documents by e-mail: an award letter and a payment schedule (called a Notice of Action).  The latter includes instructions for submitting your banking information to NEH.

7.  Do you need your first payment early?  You may receive your first payment 30 days before your term begins if, for example, you anticipate major travel expenses early in your term.  However, no payment can be made before January 1, 2017.

8.  Do you need a larger first payment?  If you have particularly high initial expenses, you may receive a larger first payment to cover them.

9.  Acceptance and Certification:  You must accept or decline the offer of a 2017-2018 NEH Award for Faculty not later than February 17, 2017.  To accept the award, please complete, sign, and return the acceptance form to the NEH Awards for Faculty Program by either scanning and e-mailing it to facultyawards@neh.gov or faxing it to (202) 606-8204 by this deadline.