DIVISION OF PRESERVATION AND ACCESS

Through the Division of Preservation and Access, NEH combats the physical deterioration of humanities collections in America’s libraries, museums, archives, and historical organizations. The Endowment helps ensure intellectual access to these collections for the purposes of research, education, and public programming. Other funding goes to the creation of major reference works—dictionaries, atlases, encyclopedias, and databases—that document the history and culture of the United States and the world.

In fiscal year 2002, grants went to support preservation and access activities in 253 institutions in forty-six states, the District of Columbia, Guam, Northern Mariana Islands, and Puerto Rico.

The fourteenth year of a congressionally mandated initiative for the preservation of brittle books and serials was completed in 2002. When the current projects are finished, the intellectual content of more than 1,054,000 endangered volumes will have been preserved on microfilm. Eighty-six libraries and library consortia have cooperated in this national effort, which began in 1989.

Newspapers document the civic, legal, historical, and cultural events that have occurred in every region of the nation during the past three hundred years. All fifty states, two U.S. territories, and the District of Columbia have been involved in the Endowment’s U.S. Newspaper Program, a national initiative to catalog and preserve on microfilm the country’s newspapers on a state-by-state basis. At the conclusion of the current projects, more than 163,600 historic newspaper titles will be available in a national database and approximately sixty-three million deteriorating newspaper pages will have been transferred onto microfilm.

Grants made in 2002 help preserve, stabilize, and provide intellectual access to collections important to the study of American social, cultural, and political history. The collections include sound recordings, textiles, photographs, historical and archaeological artifacts, rare books, correspondence, manuscripts, and other documents.

Among the reference works that received grants in 2002 are the Comprehensive Aramaic Lexicon, the Dictionary of Old English, the Atlas of Historical County Boundaries, and the American Film Institute’s Catalog of Feature Films. Awards give continued support to the American office of the international database, L’Annee philologique, the Encyclopædia Iranica, and the Pennsylvania Sumerian Dictionary, as well as other works that are the foundation for research across many disciplines of the humanities. NEH grants support the expansion of the Database of Census Records for Guadalajara, Mexico, the preparation of volume five of Notable American Women, and the preparation of the printed and electronic versions of the New Variorum Hamlet. Other awards fund reference work that provides digital access to popular novels written by nineteenth- and twentieth-century American and British women writers, a project that digitizes a nine-volume collection of papers from the early American Republic, and another that creates a web-accessible database about historic Savannah. A grant was made to create an online New Georgia Encyclopedia, while seven other awards will be used to plan for similar online encyclopedias in California, Guam, Idaho, Mississippi, North Carolina, Northern Mariana Islands, and Puerto Rico.

Preservation Assistance Grants support preservation assessments, onsite consultations, preservation training, or the acquisition of supplies and equipment with awards up to $5,000. In the first three years of this grant category, the division has made 439 grants to institutions in forty-nine states. In fiscal year 2002, a Preservation Assistance Grant of $4,947 was made to the Museum of Warm Springs in Oregon for training workshops and supplies to preserve the museum’s artifacts and the archives of the Confederated Tribes of Warm Springs. Western Reserve Historical Society received $3,765 to consult with a conservator on the design of a storage facility for paintings, prints, and drawings that depict the history of the region. The Tuskegee University in Alabama received $5,000 to conduct a preservation assessment of archives, manuscripts, and books related to the institution’s history and African American history from the 1600s to the late twentieth century.

George F. Farr, Jr.
Director
Division of Preservation and Access

  P RESERVATION    A ND    A CCESS   P age  1,  2,  3,  4   5

  92nd Street YM-YWHA
New York, NY
Steven Siegel
Amount: $22,000*
The processing of 1,280 cubic feet of archival records of the YM-YWHA, including institutional records and audio and videotapes of musical and literary events that date from 1874 to the present.
Albertson College of Idaho
Caldwell, ID
Jan Boles
Amount: $4,781
The purchase of storage materials and archival supplies to preserve textual and photographic collections related to various state political figures as well as those that document the history of the college.
American Antiquarian Society
Worcester, MA
Georgia B. Barnhill
Amount: $175,640
The cataloging, stabilization,and rehousing of 3,000 song sheets and poems printed as broadsides in the United States from 1850 through 1876.
American Antiquarian Society
Worcester, MA
Alan N. Degutis
Amount: $25,000*
The cataloging of 12,250 imprints documenting American history and culture from 1801 through 1820.
American Antiquarian Society
Worcester, MA
Ellen S. Dunlap
Amount: $400,000
To support renovation activities, including upgrading the fire alarm and suppression systems, upgrading the electrical and HVAC systems, isolating floors with sheet metal enclosures, and improving egress to meet current building codes.
American Film Institute
Los Angeles, CA
Patricia K. Hanson
Amount: $200,000*
The creation of a descriptive catalog of all feature-length motion pictures produced in the United States from 1971 to 1980.
American Film Institute
Los Angeles, CA
Patricia K. Hanson
Amount: $120,000
The creation of a descriptive catalog of all feature-length motion pictures produced in the United States from 1971 to 1980.
American Jazz Museum
Kansas City, MO
Sarah Wood-Clark
Amount: $4,320
A general preservation assessment of the museum's collection of artifacts, art, music, and archival materials that document the history of jazz from the 1920s to the present with an emphasis on Kansas City music and musicians.
American Philological Association
Philadelphia, PA
Lisa D. Carson
Amount: $20,000*
The preparation of L'Annee philologique, a comprehensive bibliography of research in all fields of classical studies.
American Philological Association
Philadelphia, PA
Lisa D. Carson
Amount: $183,500
The preparation of two volumes of L’Annee philologique, a comprehensive bibliography of research in all fields of classical studies.
American Theological Library Association
Evanston, IL
Dennis Arthur Norlin
Amount: $20,000*
The preservation microfilming of 6,550 brittle books on the history of religion and theology published between 1850 and 1950 that are held by four members of the American Theological Library Association.
Arizona State University
Tempe, AZ
Anne M. Sullivan
Amount: $5,000
Consultation with a conservator to help plan for improved storage and to provide collections care training for staff who will rehouse 3,000 fragile ceramic objects in the university's new Ceramics Research Center.
Art Museum of Missoula
Missoula, MT
Jennifer Reifsneider
Amount: $4,340
A preservation assessment and the development of a long-range preservation plan for the museum's collections of visual art and related resources, which emphasize the American West and Montana artists.
Asian Art Museum of San Francisco
San Francisco, CA
Nancy Kirkpatrick
Amount: $603,786
The purchase of storage furniture, relocation, and rehousing of 10,500 objects from the museum's collection ofAsian art.
Austin Independent School District
Austin, TX
Deborah K. DeStefano
Amount: $4,262
Staff training in emergency preparedness and the purchase of preservation supplies and equipment for the district's Media Center Library.
Baldwin-Wallace College
Berea, OH
Melvin P. Unger
Amount: $5,000
A preservation assessment and the development of a long-term plan for housing manuscripts and printed works by J.S. Bach and his circle and other classical composers.
Beloit College
Beloit, WI
Judy Marie Newland
Amount: $4,494
A general preservation assessment of the museum's collection of art, which includes paintings, works on paper, photographs, sculpture, and decorative art objects.
Billings Preservation Society, Inc.
Billings, MT
Ruth A. Towe
Amount: $5,000
An assessment of the condition of textiles and objects in the period rooms of a historic house museum and training in the moving and reinstallation of the collections during a renovation project.
Boulder County Parks and Open Space
Boulder, CO
Tom McMichen
Amount: $4,700
An assessment of the condition of artifacts and implements in five historic properties and the development of a storage plan for the collections.
California Council for the Humanities
San Francisco, CA
William Deverell
Amount: $50,000
Planning for an online encyclopedia for the state.
  Canterbury Shaker Village, Inc.
Canterbury, NH
Renee E. Fox
Amount: $3,797
The preservation assessment of papers and photographs in the archival collections as a basis for long-term planning.
Carver County Historical Society Museum
Waconia, MN
Larry D. Hutchings
Amount: $4,987
The purchase of supplies and equipment to fabricate storage enclosures for four collections that were formed by 19th-century German and Swedish immigrants in Carver County.
Cascade County Historical Society
Great Falls, MT
Michelle Reid
Amount: $5,000
A visit by a conservator who will conduct a training workshop for the museum's staff and volunteers and the purchase of storage materials to preserve a textile collection that represents the history and culture of central Montana.
Cedar Rapids Museum
of Art
Cedar Rapids, IA
Jane C. Milosch
Amount: $4,530
A preservation assessment of 4,000 works of art on paper, which include etchings, lithographs, watercolors, drawings, books, and photographs by American and European artists.
Centenary College of Louisiana
Shreveport, LA
Earle G. Labor
Amount: $3,775
The preservation assessment of five humanities collections, including the papers of authors Jack London and John William Corrington.
Center for Research Libraries
Chicago, IL
John Dorr
Amount: $349,968
The cataloging of 1,500 titles and the preservation microfilming of 275,000 pages of foreign newspapers held in United States repositories.
Center for Research Libraries
Chicago, IL
Melissa D. Trevvett
Amount: $4,616
An assessment of the condition of the collection of 600,000 foreign doctoral dissertations, the exploration of treatment options and of preservation strategies, and the presentation of a staff training workshop.
Central Michigan University
Mt. Pleasant, MI
Frank Boles
Amount: $352,504
The preservation microfilming of 500,000 pages of newspapers, as part of Michigan's participation in the U.S. Newspaper Program.
Chemical Heritage Foundation
Philadelphia, PA
Hope Zoss
Amount: $4,550
A survey of 200 deteriorating archival materials related to the history of chemistry to determine which items need urgent treatment and what conservation measures should be employed.
Chicago Historical Society
Chicago, IL
Linda Evans
Amount: $226,200
The cataloging of approximately 2,000 newspaper titles in six Chicago-area counties, as part of Illinois's participation in the U.S.Newspaper Program.
Children's Aid Society
New York, NY
Victor Remer
Amount: $3,968
A preservation assessment of papers, photographs, and correspondence related to the founding of the Society and to the Orphan Train movement.
Chrysler Museum of Art
Norfolk, VA
Matthew Wiggins
Amount: $4,290
A conservation survey of the condition of the book and manuscript collections and their environmental and storage conditions to enable the staff to develop a long-range plan for conservation and maintenance.
Cincinnati Museum Center
Cincinnati, OH
David Conzett
Amount: $5,000
The purchase of storage furniture to rehouse the museum's 19th-century silver and pewter collection, which was created by various Cincinnati manufacturers and represents an important period of the city's industrial and cultural history.
Circus World Museum
Baraboo, WI
Erin Foley
Amount: $4,503
A preservation assessment of the museum's paper, photography, audio, video, and film collections.
City of Greeley Museums
Greeley, CO
Erin M. Quinn
Amount: $4,591
Consultations with object and textile conservators to conduct a general preservation assessment of the 50,000 items housed in a city and county museum that document the area's history from the mid-1800s to the present.
Columbia County Historical Society
Kinderhook, NY
Mary M. Hartman
Amount: $4,213
A preservation assessment of the society's collections, which include historical artifacts, textiles, documents, photographs, and books that document the history of New York's Columbia County.
Columbia University
New York, NY
Janet Elaine Gertz
Amount: $207,289
Stabilizing and rehousing 328 model stage sets created by Joseph Urban from 1914 to 1933 for New York theater and opera. Digital images will be created from the models and documents and linked to an Internet finding aid.
Columbia University
New York, NY
Patricia Renfro
Amount: $122,483
The creation of analog preservation masters and CD use copies of 900 hours of oral histories created between 1945 and 1965 that focus on the political careers of Dwight D. Eisenhower, Adlai E. Stevenson, and Robert A.Taft.
Columbia University
New York, NY
Ehsan O.Yarshater
Amount: $325,000
The preparation and publication of the Encyclopaedia Iranica, a multivolume reference work on the Near East and Central Asia. 		  Columbia University
New York, NY
Ehsan O.Yarshater
Amount: $277,441*
The preparation and publication of the Encyclopeadia Iranica, a multivolume reference work on Central Asia.
Connecticut Valley Historical Museum
Springfield, MA
Margaret E. Humberston
Amount: $4,555
The purchase of archival enclosures and storage boxes for negatives from the Morehead Photography Studio, which was active in Springfield from the late 1940s through 1984.
Conservation Center for Art and Historic Artifacts
Philadelphia, PA
Virgilia Rawnsley
Amount: $80,900*
A regional preservation field service program that provides preservation surveys, workshops, technical consultations, and educational materials to cultural organizations in the Mid-Atlantic states.
Conservation Center for Art and Historic Artifacts
Philadelphia, PA
Virgilia Rawnsley
Amount: $390,000
A regional preservation field service program that provides preservation surveys, workshops, technical consultations, and educational materials to organizations in the Mid-Atlantic states.
Cornell University
Ithaca, NY
Ellen B. Avril
Amount: $240,686
Digital photography and enhanced cataloging of 2,400 works of Asian art to create an enriched visual database of the museum's holdings.
Cornell University
Ithaca, NY
Anne R. Kenney
Amount: $230,167
Five one-week workshops on the preservation of digital resources and the development and maintenance of an online introductory tutorial on digital preservation.
Cornell University
Ithaca, NY
Mary Ochs
Amount: $538,450
Preservation microfilming and cataloging of 2,200 embrittled volumes on American agricultural history and rural life published between 1820 and 1945 that are held by land grant university libraries in two states.
Corpus Christi Public Library
Corpus Christi, TX
Laura Z. Garcia
Amount: $5,000
The purchase of archival supplies and furniture to rehouse collections related to the history of Corpus Christi, Texas.
Cudahy Public Library
Cudahy, WI
Michelle A. Gibbs
Amount: $2,283
The purchase of archival supplies to preserve a collection of photographs depicting the history of Cudahy, Wisconsin.
CUNY Research Foundation, Brooklyn College
Brooklyn, NY
Virginia Sanchez-Korrol
Amount: $68,940*
The preparation of a two-volume historical encyclopedia that documents the contributions of women of Latin American birth or heritage to American economic and cultural development since the 16th century.
CUNY Research Foundation, Graduate School and University Center
New York, NY
Dee L. Clayman
Amount: $6,684*
The addition of 13 volumes to the Database of Classical Bibliography, an electronic resource containing the volumes of the L’Annee philologique, the international bibliography for the field of classical studies.
CUNY Research Foundation, Hunter College
New York, NY
Nelida Perez
Amount: $230,630
Processing 902 cubic feet of records documenting Puerto Rican migration to the United States that were created by agencies of the Puerto Rican government that operated in New York and other states from 1930 to 1933.
Davis and Elkins College
Elkins, WV
Ellis Hodgin
Amount: $65,550
Preserving and creating access to three sound collections (800 hours) of Appalachian music and oral history that document the history of West Virginia and its music.
Dennys River Historical Society
Dennysville, ME
Colin J. Windhorst
Amount: $4,289
An assessment of the condition of the society's three historic structures, which house collections of artifacts and documents pertaining to the history and culture of Eastern Maine.
Detroit Historical Society
Detroit, MI
Marianne Weldon
Amount: $5,000
A preservation assessment of the papers, prints, and photographs in the archives and library that are related to the business, social, art, and architectural history of southeastern Michigan.
Detroit Historical Society
Detroit, MI
Marianne Weldon
Amount: $4,300
An assessment of the conservation needs of 120 19th- and 20th-century maritime paintings, which document the vessels that pioneered Great Lakes transportation.
Dillard University
New Orleans, LA
Kerrie C.Williams
Amount: $3,847
A preservation assessment and purchase of environmental monitoring equipment for the university's archival and book collections relating to the institutional history of this historically black university from 1869 to the present.
Duke University Center for Documentary Studies
Durham, NC
Sam Stephenson
Amount: $174,327
Cataloging and creating analog preservation masters and use copies of 418 hours of recordings of jam sessions and formal jazz band rehearsals held in
W. Eugene Smith’s New York City apartment loft from 1957 to 1964.
Eastern State Penitentiary Historic Site, Inc.
Philadelphia, PA
Sean Kelley
Amount: $5,000
The development of a plan and the purchase of supplies for the storage of objects and documents relating to the history of a penal institution, internationally regarded during the 19th century as a model for the humane treatment of prisoners.
* Federal Matching Funds
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